Crew Planning & Payroll

The software solution for maritime crew planning, management and payroll

Every sea voyage depends on the effectiveness, motivation and performance of the crew members. That makes it critical that the right people are chosen and when they are onboard the ship they are well managed and looked after. 

OneOcean’s Crew Planning & Payroll module, part of Cloud Fleet Manager, is the software solution that turns this into a simplified digital workflow that delivers efficiency and effective communications with those onboard the vessel. 

The all-in-one solution means you can:

• Find the right crew 
• Bring them into your existing system
• Manage them efficiently
• Keep them well informed, and
• Ensure they are paid accurately.

Connecting everyone onboard and onshore

The platform connects on and offshore teams, streamlining the processing of onboard employee information, minimising communication efforts and enabling maritime planning and compliance. Direct integration across all departments simplifies the crew administration processes, and the tool even connects with third-party agencies to support recruitment of seafarers.

In one place, it becomes simple to prepare maritime payroll and handle crew management, administer travel expenses and monitor crew certification to ensure compliance with complex international, company-specific, or vessel-specific standards. 

Via the OneOcean platform, you can manage personnel data, plan shifts and schedule crew changes. Detailed reports are tailored to meet specialist crewing requirements – like the officer’s matrix for tanker crewing and rest period documentation.

Designed to be simple and easy to use

Through one intuitive, connected platform, Crew Planning & Payroll gives you the relevant information to support crew management and ensure they’re always well informed.

The OneOcean Crew Planning & Payroll advantages

Part of an integrated onboard and onshore platform

• As part of the OneOcean Cloud Fleet Manager, all crew data is integrated with other operational data in a streamlined digital workflow.
• That is why it is easy to ensure seamless communication onboard, meaning the crew are well managed and properly informed.
• Maritime payroll preparation is simplified and delivered in a reliable and accurate way.

Digitised sea crew planning

• Select seafarers and receive all information about availability, performance, contracts and maritime compliance documents.
• See relevant expertise to build pools and save valuable time while choosing the right crew. 
• A simplified process to create crew-related documents using standardised templates which are generated for immediate use.  
• Additionally, an officer’s matrix ensures selected crew comply with Oil Major’s requirements.

Digitised sea crew management

• A crew portal provides a single access point for seafarers’ personal data and relevant company information. 
• The crew can simply view upcoming deployments, check alerts for document renewals and download relevant files on their desktop or mobile device.
• They can view everything through an app on mobile devices, making it easy and accessible. 
• The system can record the crews’ medical history and any examination results, medication, current health status, and the app will support medication management.

Maritime payroll and cash administration

• Via the Platform, captains can easily calculate salaries and deductions and synchronise them with onshore teams. 
• Expenses can be managed in the same place.
• The data is automatically connected to different types of salary.
• Errors are reduced due to an open and intuitive interface.
• Default currency cashboxes can be set up ashore and then synchronised across the fleet.